Collect vendor documents with a file request link

Ask for the documents in one place

Create an inbox per vendor, or one inbox per job, whichever matches how you want to download later. Title it so the vendor recognizes the request. In the description, name the documents: the signed contract, the invoice PDF, or the delivery photo. The upload page shows that description.

Set a deadline when late uploads should stop. A deadline closes new uploads. The terms do not promise how many days files remain after a deadline or after an account is closed. Paid plans include one month free to try, with no card charge during that month. Turn on a password when contracts and invoices should not be reachable by anyone who finds the link. Copy the password from your side and send it with the link. Do not ask the vendor to create an account in order to see the password.

What the vendor does

They open the link and upload. They do not create an account, and they do not confirm an email. There is no company invite to accept and no app to install. If you set a password, they enter it on the upload page and then choose the files. They see that inbox only, not your other vendors and not your account.

Put that in the email you already send. A vendor who is used to a transfer site may look for an email code. WeTransfer requires the uploader to verify an email, and that step may create a free account. FileInbox.online does not ask for either.

Reading the inbox

Sign in and open the inbox. You will see the file name and the time it was submitted. On the Free plan, open the inbox to see new files. Email notice and a zip download start on Basic ($5). Professional is listed at $15 per month. Paid plans include one month free to try, with no card charge during that month. You can move between plans. The Free plan can be used ongoing.

Files are stored for that inbox's owner. They are not displayed publicly or given to other customers. We do not use those files except to operate the inbox. Files are encrypted on our disk. Download the documents while you still expect them to be listed. The deadline closes new uploads. It is not a published number of days the files remain after that deadline or after an account is closed.

The Free plan can be used ongoing. Paid plans include one month free to try, with no card charge during that month. Files are encrypted on our disk. A person reads [email protected].

Stay inside a collection inbox

Use the link for PDFs and photos a vendor can upload under your plan cap. The pricing page lists those caps for Free, Basic, and Professional. This page does not raise them. FileInbox.online does not sync the inbox to Dropbox or Google Drive, and it does not offer an API. It also does not send your purchase order out as a file transfer. You are collecting what they send back.

If several vendors reply by email, keep using email for the conversation and put the link in the message. The attachments are what get lost. The inbox is the pile.

If a file is missing

Check the deadline first. A closed deadline blocks new uploads, so move it if you still need the file. Resend the link and the password if you set one. The vendor still does not create an account, and still does not confirm an email.

If the inbox, the password, or the plan is unclear, email [email protected]. A person reads that address. Do not send contracts or invoices to that address. Those files belong on the inbox link.